Learn about our process

The Clerk will receive, inspect, and approve or deny your item(s). The clerk will explain the Seller Consignment Contract and tell you how the process works. The clerk will make sure you are registered, and if you aren’t, they will help you get registered on this site.

We require a government issued photo ID to be on file if you are a bidder, buyer, or seller. You can upload your driver’s license or photo id directly within the registration process, text it to us, email it to us, or let the West KY Auctions representative take a picture of it and submit it for you. When meeting the Clerk to drop off items, you will sign the Seller Consignment Contract. It simply tells us what you are selling so we both have a record of it. You will tell the clerk your name, address, phone number, etc. and the clerk will need to see your government ID to verify it matches up with the info on the registration form. This is for yours and our security. This is also to make sure we return items to you later if they don’t sell, and not someone else by mistake. We will verify your ID when you drop items off, pick items up, or most importantly, when you get paid when we sell your items!

The clerk will take pictures and add a description for your item(s). You will need to tell the clerk if there are any flaws, imperfections, scratches, damages, dents, etc. The clerk will send the pictures of your items and the description to the Auctioneer to be uploaded to the WestKYAuctions.com website within 1-7 days, depending on our schedule.

Seller membership fees, listing fees, and commissions are agreed upon at the time you leave us items for sale and will be clearly written on the Seller Consignment Contract, and may not be the same as what is listed on our website. We may have different fees for different sellers based on several factors such as how many items you have, the value of the items, storage location etc.

Sign & Pay for the Auction Listing(s)

They will have you sign the Auction Listing Contract and the Consignment Contract then you can pay the seller fees and leave. They will store the item(s) in the secure storage location or the items will be stored in your own store if you are a small business owner. You may drop off, view the items before bidding, or pick up items that didn’t sell BY APPOINTMENT ONLY. We may only go to the storage location 1-4 times a month so we must schedule a meeting time. Most likely, Fridays and or Saturdays will be a good time to view, drop things off or pick things up.

Wait & Get Paid!

If the item sells instantly with a buyer using the “Buy it now” feature, or if the auction ends when the timer ends and the highest bidder gets it, we will take payment for it and deposit the funds in our Escrow account in our bank. This is required by law and by the Kentucky Board of Auctioneers. After settlement, we will send you your portion of the money via check by mail, or other method if we have an agreement (such as digitally using PayPal, CashApp, ACH, Zelle, etc.). We will send the money we received for the item(s) minus any commissions, fees, etc. usually within 1-3 days after the end of the auction, but could be up to 30 days. If a bidder does not successfully pay within 1-7 days for your items, we reserve the right to cancel this sale and relist it, and you reserve the right to say not to relist it if that happens. In the case the high bidder does not pay, or has a chargeback (unsuccessful payment), you will not be charged any selling fees for us to relist it. You will not be charged commission unless it is a successful sale. Let us know if you prefer a digital payout instead of a paper check. Some methods of payout may have a small transaction fee. All of this will be agreed upon in the Seller Agreement & Seller Consignment Contract.